Call for Abstracts FAQ


Part A – Submitting Abstracts for the CAR 2017 Annual Scientific Meeting

  1. How do I submit an abstract?
    Abstracts must be submitted online. Click here to access the abstract submission portal. The abstract submission deadline is Tuesday, January 17, 2017 at 11:59 p.m. EST.

  2. What are the various abstract categories?
    Please click here for more details on the CAR Contest Call for Abstracts.

  3. When is the deadline for submission?
    The deadline for submission is Tuesday, January 17, 2017 at 11:59 p.m. EST.

  4. What is this year’s CAR Annual Scientific Meeting theme? Does my abstract submission need to be aligned with the theme?
    This year’s theme is Radiology Care: A Value-Driven Approach. Although it is encouraged to consider the theme in preparing an abstract, it is not necessary that it be tied to the Meeting's theme.

  5. What are the abstract guidelines and format?
    All abstracts must be submitted in English. The proper forms located on the online portal must be completed in order for the CAR to accept the submissions.
    If an abstract is accepted elsewhere for presentation, it must indicate the date, location and for which event.

    All abstracts must have a maximum of 250 words and be text-based (with one table, charts or graph in JPEG or PDF format). The only exception is for the Educational Exhibit abstracts, where authors have up to an additional 80-word section to complete on the background of their submission.  The abstract submission must contain the following sections (abstracts missing a section will not be reviewed or considered for the contest):

    Educational Exhibit
    • Author(s)
    • Level of training (radiologist, resident, fellow and other medical professionals)
    • Institutional Affiliation
    • Learning Objectives (minimum of 3)
    • Background (minimum of 50 and maximum of 80 words)
    • Conclusion (summarize the major teaching points)

    Scientific Exhibit
    • Author(s)
    • Level of training (radiologist, resident, fellow and other medical professionals)
    • Institutional Affiliation
    • Objective
    • Methods
    • Results / Discussion
    • Conclusion

    Radiologists-in-Training Contest
    • Author(s)
    • Level of training (medical student, resident or fellow)
    • Institutional Affiliation
    • Objective
    • Methods
    • Results / Discussion
    • Conclusion

    Departmental Clinical Audit Projects Contest
    • Audit Title (clear title which indicates what the audit is about)
    • Authors
    • Level of training (medical student, resident or fellow)
    • Principal Location of Audit (e.g., type of department, university-based practice, community hostpital, community clinic, etc.) Note: do not indicate the name of the institution.
    • Background and Aim of the Audit (reason why an audit was initiated)
    • Audit Target
    • Methods (what data is collected and how it is collected)
    • Results (first cycle is mandatory in the abstract)
    • Interventions / Action Plan
    • Discussion / Conclusions

    Authors who submit an abstract for the Radiologists-in-Training Contest are asked if they would like their abstract to be evaluated for the Scientific Exhibit category should it not be accepted in the Radiologists-in-Training Contest.

  6. Can a medical student submit an abstract for the Radiologists-in-Training Contest?
    Yes, medical students who have performed research projects in radiology can submit an abstract for consideration.

  7. Can I submit the same scientific abstract for both a Radiologists-in-Training Contest and a Scientific Exhibit?
    No, an abstract must be submitted for one or the other. However, authors who submit an abstract for the Radiologists-in-Training Contest can indicate whether they would like to have it reviewed for the Scientific Exhibit should it not be accepted in the Radiologists-in-Training Contest.

  8. Can I submit more than one abstract for the Radiologists-in-Training Contest?
    Yes, authors can submit several abstracts; however, a maximum of one abstract can be selected for the Radiologists-in-Training Contest.

  9. Can I submit more than one abstract for the Scientific and/or Educational Exhibit categories?
    Yes, authors can submit several abstracts in the Scientific and/or Educational Exhibit contest. Exhibits are selected based on merit. More than one abstract can be accepted by the same author in the same exhibit category or in the two different exhibit categories.

  10. Are there limits to the number of abstracts accepted?
    Yes, there are limits to the numbeer of abstracts accepted for presentation in each of the contest categories, as follows:
    Departmental Clinical Audit Projects Contest – 9 presentations
    Radiologists-in-Training Contest – 18 presentations
    Educational Exhibits – 40 presentations
    Scientific Exhibits – 40 presentations.

  11. If I submit an abstract for the CAR's Radiologists-in-Training contest at the CAR Annual Scientific Meeting and it is accepted, can I still submit this same abstract to the RSNA for presentation?
    The CAR has verified with the RSNA that presentations accepted for the Radiologists-in-Training Contest at the CAR Annual Scientific Meeting may also be submitted to the RSNA.

    IMPORTANT: When submitting an abstract via the RSNA online portal, the field asking "Has this abstract been presented at any other national conference?" must indicate that the abstract was presented at the "CAR Resident Competition". In addition, it is important that you indicate within the application that you are a resident.

  12. How are abstracts selected for the CAR Annual Scientific Meeting?
    Abstracts must follow the outlined format and guidelines to be considered for review. The reviewers will evaluate the Radiologists-in-Training, Educational Exhibit and Scientific Exhibit abstracts based on the following criteria:
    • originality and innovation
    • organization and clarity of presentation
    • completeness of submission (all sections filled out)
    • relevance to the field and/or annual meeting theme
    • potential for improving service or practice.

  13. Click here to see the criteria used to evaluate abstracts submitted for the Departmental Clinical Audit Projects Contest.

  14. How will I know if my abstract is accepted?
    All individuals who submitted abstracts will be notified by email by mid-February 2017 as to whether or not their abstract was selected.

  15. What if I want to make a change to my abstract after the deadline?
    Changes to the abstract are not permitted under any circumstances after the deadline.

  16. I have missed the submission deadline. Can I still submit an abstract?
    Late abstracts cannot be accepted. Immediately following the deadline, submitted abstracts are prepared and sent to the judges for review.

 

PART B – Preparing for the CAR 2017 Annual Scientific Meeting

  1. My abstract has been accepted. Do I need to be present?
    Yes, one author of each accepted abstract must attend the CAR Annual Scientific Meeting at his or her own expense. This entails registering for the meeting and making the necessary travel and lodging arrangements.

  2. My exhibit abstract was accepted for the CAR Annual Scientific Meeting. What do I need to prepare?
    Educational and scientific exhibit presentations are to be prepared in PowerPoint format and sent to the contest coordinator on Wednesday, March 29, 2017 by 11:59 p.m. EST. A maximum of 19 slides (including the disclosure on the second slide) with 40 clicks are allowed for scientific exhibits and a maximum of 26 slides (including the disclosure on the second slide) with 50 clicks are allowed for educational exhibits. Hard-copy exhibits are not being accepted for this event.

  3. My abstract was accepted for the Radiologists-in-Training Contest. What do I need to prepare?
    Authors of selected abstracts will be given 8 minutes to make a presentation using PowerPoint format (including the disclosure on the second slide), followed by a 2-minute question period from the audience, for a total of 10 minutes. The PowerPoint presentation is to be sent to the contest coordinator by 11:59 p.m. Eastern Time, Wednesday, March 29, 2017. The meeting room will be equipped with a laptop, LCD projector and screen, pointer and microphone. Presentations will be held on the afternoon of Friday, April 21, 2017. Once an abstract has been accepted, authors will receive an email confirming the time of the presentation.

  4. My abstract was accepted for the Departmental Clinical Audit Projects Contest. What do I need to prepare?
    Authors of selected abstracts will be given 8 minutes to make a presentation using PowerPoint format (including the disclosure on the second slide), followed by a 2-minute question period from the audience, for a total of 10 minutes. Accepted authors presenting their Departmental Clinical Audit Project will be required to submit a template of their audit process. The template is to be created so that groups wishing to conduct a similar audit in their own locations can refer to the proven methodology. The PowerPoint presentation and audit template is to be sent by 11:59 p.m. on Wednesday, March 29, 2017. The meeting room will be equipped with a laptop, LCD projector and screen, pointer and microphone. Presentations will be held on the morning of Friday, April 21, 2017. Once an abstract has been accepted, authors will receive an email confirming the time of the presentation.

  5. How do I withdraw or cancel an abstract or exhibit?
    All withdrawals or cancellations must be done in writing and emailed to the contest coordinator by 12:00 p.m. (noon) on Friday, March 17, 2017. Authors are to include the full title of the abstract and the abstract reference number. Withdrawn abstracts will be removed from the process as quickly as possible; however, if cancelled after the publication date,the abstract will appear in the meeting programme.

  6. What are the prizes?
    The CAR Annual Scientific Meeting contests are supported by the Canadian Radiological Foundation. The winners will receive an award and cash prize as follows:
    • Departmental Clinical Audit Projects Contest: First Prize – $1,000; Second Prize – $500.
    • Radiologists-in-Training Contest: First Prize – $1,000; Second Prize – $500; Third Prize – $250
    • Educational Exhibit: First Prize – $1,000; Second Prize – $500; Third Prize – $250
    • Scientific Exhibit: First Prize – $1,000; Second Prize – $500; Third Prize – $250

  7. When will the winners be announced?
    Winners will be announced on Saturday, April 22, 2016 during the Awards Ceremony.

If the information you are looking for is not on this page, please contact:

Hélène Lamadeleine
Contest Coordinator
Tel: 613 241-9333
Email: lamadeleine@goldenplanners.ca